Director, Gift Administration
Georgia Tech Institute for Technology

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything they do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

• Georgia Tech is ranked #3 in Best Undergraduate Engineering Programs. All of Georgia Tech's graduate engineering programs rank in the top 10 (Source: U.S. News & World Report).

• Scheller College of Business ranks #21 among all Undergraduate Business Programs and #17 for their Part-Time MBA (Source: U.S. News & World Report). 

• Computer Science ranks #6 by U.S. News & World Report's Undergraduate Program Rankings, #7 by U.S. News & World Report's Graduate School Rankings, #17 by Times Higher Education World University Rankings, and #28 in The Guardian's QS World University Rankings.

• In the category of Statistics and Operational Research, Georgia Tech ranks #9 in The Guardian's QS World University Rankings. Georgia Tech's graduate urban planning program is ranked #6 in the U.S. and #2 in Big City Programs by Planetizen.

• The Institute is consistently rated among the top universities in the nation for graduation of underrepresented minorities in engineering, physical sciences, and architecture and planning.
   
• With more than 60 chartered student organizations exploring religious, racial, sexual, and ethnic identity (but open to all), Georgia Tech's students find a way to celebrate, strengthen, and share their part of the robust cultural melting pot that thrives in the university's community.

• Direct the receipt, timely processing, and preparation of official documentation for private gifts and grants to the Institute while maintaining relationships and coordinating record keeping across all GT affiliates. Understand gift receipting and documentation at a high level.
   
• Formulate and implement policies and procedures related to gift processing. Review gift accounting statements and reports for accuracy and timeliness and maintain databases. Maintain confidentiality of donor records.
   
• Set priorities and supervise the daily activities of Gift Administration; assign and delegate responsibility for work deadlines, disseminate policies to staff, and set deadlines.
   
• Serve as a resource and primary liaison to various constituency groups served by Gift Administration on matters of gift accounting and reporting policies and procedures, data administration, and database gift record management. Communicate directly with accounting/business officers, development directors, major gift officers, administrators, deans and department heads, grants and contracts, internal audit, payroll, and other departments as needed. Provide advice and assistance to the various departments on gift handling practices, gift acceptance policies, and reconciliation of gift revenue.
   
• Evaluate and implement opportunities to extend services by applying technology solutions to gift administration and processing.
   
• Interview, hire, train, and direct gift administration staff. Staff must be trained extensively on internal gift accounting practices, policies, and procedures, and have a thorough understanding of the alumni/development computer database (BlackBaud CRM) and external guidelines (CASE, NACUBO, FASB, IRS, etc.) that govern the recording, receipting, and reporting of gifts. Staff will be expected to accurately determine the designation of gifts based on the donor's stated intent and accurately record information on the database. Staff will be required to make decisions about identifying the proper records, creating new and linked records, and interpreting the donor's intent based on the documentation received.
   
• Conduct semi-annual pledge review process and oversee the pledge reminder process to assure the collection of funds expected by the Institute/Foundation. Verify the accuracy of information communicated to donors and development staff and propose modifications to technical processes that support this service.
   
• Ensure regulatory compliance with the charitable gift accounting policies and reporting standards as outlined by CASE, NACUBO, FASB, and the IRS. Monitor and understand the IRS regulations as they pertain to gift acceptance, processing, and receipting, and to 501 (c) 3 organizational operations.
   
• Maintain professional affiliations, keep abreast of legislative activities affecting charitable gift issues, and exhibit a willingness to assume additional responsibilities. professional/continuing education conferences, etc. on current trends and challenges in non-profit gift accounting focused primarily on higher education.
   
• Perform other duties as assigned.

• KNOWLEDGE –
  • Knowledge of fundraising practices, gift recording, IRS regulations as they pertain to charitable giving, CASE guidelines preferred.
     
  • Working knowledge of fundraising Customer Relationship Management (CRM) software and relational database functionality preferred.
     
• SKILLS –
  • Highly developed organizational and interpersonal relations skills.
     
  • Strong working knowledge of Microsoft Word, Excel, and PowerPoint.
     
  • Excellent managerial skills, including the ability to coach subordinates and foster professional growth.
     
  • Strong communication skills with the ability to tactfully and effectively articulate policy rationale, describe complex challenges, and clarify sophisticated solutions to management and various staff.
     
  • This position may require occasional overnight travel for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules and project requirements).
     
• ABILITIES –
  • Extremely detail-oriented.
     
  • Ability to consistently execute projects and tasks efficiently, effectively, and on time.
     
  • Ability to always work responsibly and judiciously with confidential and sensitive information.
     
  • Ability to work efficiently and competently in a large, complex, and dynamic organization, effectively interacting with several staff from multiple departments while balancing multiple priorities and various channels of communication.

Required Qualifications

• Bachelor's degree or equivalent combination of education and experience.
   
• Six to eight years of job related experience.